Food Vendor and Merchandise Vendor Application & Agreement
ATTENTION!! Before proceeding, please carefully read the relevant vending agreement provided below, whether for merchandise or food. Once understood, fill out the vending registration form. All submissions will be directed to our Vending Manager, Thomas Mond, for a thorough review. Upon his approval, you will receive a link to confirm your participation and finalize your payment. Thank you for your interest and adherence to our procedures.
MERCHANDISE VENDING AGREEMENT
(NOTE: THE FOOD VENDING AGREEMENT IS LOCATED BELOW THE MERCHANDISE AGREEMENT)
Please read carefully. This space rental agreement (the "Agreement" or "Contract") will be enforced to ensure the best possible, profitable participation for all vendors. Please note that submitting an application does not guarantee acceptance.
NOTICE: The Blossom Charitable Foundation, Inc. (BCF) has the right to sell all beverages. It's important to note that serving any beverages, both alcoholic and non-alcoholic, is not allowed during the event. Not complying with this rule may lead to immediate removal from the premises and forfeiture of the deposit. Thank you for your cooperation.
Space Rental Fees
The space rental fee for a merchandise booth will be based on a flat fee of $400. No percentage of sales will be required.
Security and Cleaning Deposit
Vendors are required to make a security deposit of $200 by check prior to the festival. The vendor’s initial security deposit will be returned to them at the event - only after visual inspection and written release by BCF management. The visual inspection and written release must be arranged with the vendor Coordinator before vendors depart the festival.
Reasons for Immediate FORFEITURE OF DEPOSIT:
Not checking out with a BCF vendor coordinator the evening after the final show day.
Driving on-site without an escort.
Leaving litter and/or food debris in and around the booth.
Cancellation by vendor more than a week after being accepted to participate.
Contaminating recycling or composting bins or dumpsters with landfill trash.
Disposing of greywater anywhere other than a greywater tank.
Theft or deception, by selling products not approved by BCF.
Selling beverages of any sort without prior written approval.
Sale of CBD, marijuana products, or paraphernalia.
These actions shall be considered a material breach in which case the vendor will lose the right to their assigned space and will be escorted off the event site. The vendor may be subject to additional fees if the infractions total more than the entirety of the security and cleaning deposit.
Hours of Operation
December 6, 3:30-10:00 pm
December 7, 12:30-10:00 pm
Times are subject to change.
Space Assignments
Vendor spaces will be assigned upon arrival. BCF has complete control of event diagrams and space assignments. BCF reserves the right to make modifications to event diagrams that are believed to be accurate but only warranted to be approximate. BCF reserves the right to assign space in such a manner as it deems appropriate.
No Roving Vending
Vendors may not perform sales outside of their assigned space. In certain circumstances BCF has the authority to approve limited roving vending.
Authorizing Agent
The vendor will have an appointed agent or agents with full authority to represent the vendor in its business with BCF. This Agreement shall bind the respective parties and their representatives. The vendor may not assign its rights or delegate its duties without the prior written consent of BCF.
Assignment, Subletting of Event Space
The vendor shall not assign, sublet, or share the event space allotted without the knowledge and written consent of BCF. No products, parts, accessories, or other goods, souvenirs, catalogs, etc. bearing names or other forms of advertising other than that of vendor may be displayed. No firm or organization that was not assigned an event space will be permitted to solicit business within the event areas. No non-food merchandise is to be sold unless approved by BCF.
Load In & Load Out
Pre-event e-mail correspondence related to logistical details and setup will come the week of the event from the OBR Vendor Coordinator at vend@orangeblossomrevue.com. The load-in will be on Thursday, December 5, 2024 before 4pm. Further details will be provided at a date closer to the show.
Load out may commence not before 10pm on Saturday, December 2, 2023 following the show. Vendors must receive load out clearance from the Vendor Coordinator (see Security and Cleaning Deposit) . The Load out must be completed by Sunday, December 8 at noon.
There may be no vehicle movement two (2) hours before gates open, during the show, or until all patrons have left the concert premises.
Staff Credentials
The vendor will receive up to three credentials per location for entry to the front of the house for working personnel. All working passes received are for legitimate working personnel only. Misuses, resale, or gifting is strictly prohibited and will be considered a material breach. The vendor will lose the right to their assigned space, will forfeit all deposits and fees, will be escorted off the site, and will be subject to a fine.
Support Vehicle Parking
Please list the exact dimensions and details of support trucks and trailers below, in the application. The more specific the information provided, the more likely the vendor will be able to park in reasonable proximity to operations. All other vehicles must be parked in the main parking lot. If the vendor does not provide accurate information, there will NOT be space provided for that vehicle. No space is guaranteed. No personal parking will be available.
Security
General roving park security will be provided throughout the event site.
Ordinances
Fire regulations, health, and other applicable ordinances must be observed. It is solely the vendor’s responsibility to comply with all applicable fire, health, and other codes and ensure that they are observed. The vendor must also comply with all requirements imposed by BCF.
Vendors are required to have a fire retardant tent and fire extinguisher with a current inspection tag.
Use of Space
BCF reserves the right to restrict exhibits because of safety, noise, method of operation, materials, or for any exhibit that, in the opinion of BCF, may detract from the general character of the event as a whole. All equipment and heavy machinery must be approved in advance by BCF staff. BCF reserves the right to prohibit any equipment that is deemed unsafe or appears unreasonable in BCF ’s judgment. Any demonstration or activity that causes annoyance to neighboring vendors such as flashing lights, noise, or resulting in the obstruction of walk space in the front or back of the booth will not be permitted.
Electricity | Generators
Electricity will be provided for merchandise vendors. In some locations, facility power is limited and electricity may be supplied to vendors by BCF’s generators and distribution boxes. Vendors must supply a minimum extension cord length of 100 feet. Please contact the Vendor Coordinator at vend@orangeblossomrevue.com with any questions or concerns.
Use of personal generators by merchandise vendors is prohibited.
Wifi
Please be advised that BCF will not be providing WIFI. It is the responsibility of each vendor to arrange for their own internet or cellular connection.
Signage
Vendors are responsible for their own signage. BCF reserves the right to prohibit the display of any article that is not keeping in the nature and character of the event. The vendor must submit a photo of the display area, cart, or booth intended for use during the event with this application. Please e-mail a photo of your display to: vend@orangeblossomrevue.com
Sale of Product
The vendor is responsible for all cash/credit card transactions, and personal cash needs. There will not be an ATM on site.
Beverages
BCF reserves the right to sell all beverages. Beverages other than alcoholic, sodas, and water are allowed on a case by case basis and require an additional fee.
Sales Tax
Vendor is responsible for collecting and submitting sales tax. Approved Vendors are not subcontractors of BCF.
Liability
Neither BLOSSOM CHARITABLE FOUNDATION, INC., the City of Lake Wales, nor their respective parents, subsidiaries, contractors, directors, officers, managers, members, employees, affiliates, licensees, designees, representatives, and corporate sponsors (collectively, the “BCF Indemnified Parties”) will be responsible for any injury, loss nor damage that may occur to vendor’s employees, agents, contractors, representatives, or property from any cause whatsoever. It is vendor’s responsibility to protect machinery, perishables, and exhibits so that no injury will result to the public visitors, guests, or persons, or property. If the property does not appear to be properly maintained upon inspection by BCF, it will be promptly withdrawn from the event site. All property of the vendor, including foodstuffs and other perishables is understood to remain in the vendor's care, custody, and control in transit to, from, or within the confines of the event area is subject to the Agreement.
Vendor, on signing the Agreement expressly releases, holds, keeps, save harmless and indemnifies the BLOSSOM CHARITABLE FOUNDATION, INC. indemnified parties, named organizations and committees, and individuals from all claims for such a loss, damage, or injury. The vendor shall further release, hold, keep, save harmless, and indemnify the BCF Indemnified Parties from all claims, damages, losses, expenses, or injuries that result from the acts or omissions of the vendor, its employees, and/or contractors.
Insurance
Vendor must obtain, carry, and keep in full force and effect appropriate insurance, including but not limited to (a) general liability insurance with limits of $1,000,000 per occurrence and $1,000,000 in the aggregate, (b) automobile liability coverage in the amount of $1,000,000 for owned or non-owned vehicles, and (c) either (i) workers compensation coverage or, (ii) if it has no coverage, then (1) proof of any waiver required by applicable law by each employee of vendor regarding the absence of workers compensation coverage and (2) Vendor hereby agrees to indemnify the BCF Indemnified Parties for all liability to the BCF Indemnified Parties arising from the absence of such coverage. All such insurance policies must be issued by a qualified A- VII or better carrier as rated by A.M. Best, Inc. Vendor must provide BCF with certificates evidencing all such insurance no later than one week prior to the date of the Festival. E-Mail copy to vend@orangeblossomrevue.com and such certificates must list the BCF and the City of Lake Wales, FL Indemnified Parties as additional insureds.
Force Majeure
The Festival will be held at an outdoor venue, and therefore the holding of the Festival depends upon fair weather and appropriate governmental authorizations. Accordingly, BCF’S obligations under this Agreement shall be excused by acts of God such as fires, storms, lightning, floods, confiscations or restraints of governmental (civil or military), strikes or labor disputes, civil disturbances, or any other cause (including the threat of any of the foregoing), that is not within the reasonable control of BCF or not otherwise due to any negligence or willful misconduct of BCF up (each of the foregoing, a “Force Majeure Event”). In case of cancellation of the Festival or unavailability of space at the Festival sufficient for the vendor’s purposes due to a Force Majeure Event prior to the Festival beginning, the vendor’s sole remedy will be to receive a refund from BCF of all amounts paid by vendor to BCF as of the date the decision to cancel the Festival is made or the date BCF notifies vendor that space will not be available due to a Force Majeure Event (in either case, the “Determination Date”), in both cases less any expenses already incurred by BCF in preparation for the Festival allocable to the booth assigned to vendor, which BCF agrees to pay to vendor within ten business days after the Determination Date. After the Festival has begun, any fees paid by or assessed against vendor will not be reimbursed to the vendor and the vendor assumes the risk of such fees if the Festival should be canceled due to a Force Majeure Event during the Festival.
Governing Law
This agreement shall in all respects be governed by the law of the State of Florida.
Binding
By submitting this Agreement, the vendor acknowledges that all the terms of this Agreement shall be deemed binding onto vendor.
Rules and Regulations
If the vendor does not follow the terms of this Agreement, set by BLOSSOM CHARITABLE FOUNDATION, INC., this contract may be terminated. In the event of a default by the vendor, the vendor shall forfeit as liquidated damages the amount paid by the vendor for the event space, regardless of whether BLOSSOM CHARITABLE FOUNDATION, INC. enters a further lease for the event space involved.
FOOD VENDING AGREEMENT
Please read carefully. This space rental agreement (the "Agreement" or "Contract") will be enforced to ensure the best possible, profitable participation for all vendors
Dear Valued Vendor,
We are thrilled to have you apply to join us at the 2024 Orange Blossom Revue! To ensure a smooth and enjoyable experience for all our guests and to help increase your business, we will be implementing a Token System for VIP and staff meals provided by food vendors within the festival gates (Campground vendors are not included in this program).
Key Details:
Token Value and Reimbursement: Each token collected will be reimbursed at a rate of $20. We anticipate distributing approximately 550 tokens to VIPs and 50 tokens to staff.
Tokens do not have a cash value. Food vendors are not required to provide change if a food order total is less than the value of the tokens provided. Customers are only allowed one transaction per token.
Reimbursement Process: Vendors will be reimbursed in cash for the tokens collected at the end of each evening of the event.
Transaction Policy: Tokens will be presented exclusively by VIP attendees and festival staff.
Token Acceptance: All food vendors within the festival gates MUST accept tokens. Food vendors in the campgrounds will not be reimbursed for tokens, so should not accept them as payment.
We believe this system will not only boost your sales but also demonstrate how much we value your participation and the quality of your offerings. We look forward to a successful and enjoyable festival for everyone involved.
Notice: The Blossom Charitable Foundation, Inc. (BCF) reserves the exclusive right to sell all beverages during the event. Serving any beverages, including both alcoholic and non-alcoholic, is strictly prohibited. However, beverages other than alcoholic drinks, sodas, and water may be considered for sale on a case-by-case basis, subject to an additional fee. Failure to comply with this policy may result in immediate removal from the premises and forfeiture of your deposit. Thank you for your cooperation.
Space Rental Fees
The space rental fee for a food booth will be based on a flat fee of $400 (plus: $200 security deposit). No percentage of sales will be required.
Security and Cleaning Deposit
Vendors are required to make a security deposit of $200. The vendor’s initial security deposit will be returned to them within one week of the event - only after visual inspection and written release by BCF management. This must be done in person on December 2nd unless otherwise coordinated by BCF.
Reasons for Immediate FORFEITURE OF DEPOSIT:
Disposing of any oils, coals, or gray water (these must be taken off the premises and disposed of safely by the Vendor).
Not checking out with a BCF Vendor coordinator the evening after the final show day.
Driving on-site without an escort.
Leaving litter and/or food debris in and around the booth.
Cancellation by Vendor more than a week after being accepted to participate.
Contaminating recycling or composting bins or dumpsters with landfill trash.
Theft or deception, by selling products not approved by BCF.
Selling beverages of any sort.
No sale of CBD, marijuana products, or paraphernalia.
These actions shall be considered a material breach, in which case the Vendor will lose the right to their assigned space and will be escorted off the event site. The Vendor may be subject to additional fees if the infractions total more than the entirety of the security and cleaning deposit.
Hours of Operation
Friday, December 6, 2024, 3:30pm-10pm
Saturday, December 7, 2024, 12:30pm-10pm
Times are subject to change.
Campground vending
BCF may provide a limited number of spaces (up to 3) in the campground area for food vendors. These spaces will allow for morning breakfast service, late-night service, and the option to serve throughout the day. Vendors approved for the main festival area may be eligible for a second position in the campground at a discounted rate. Campground vendors must be fully self-contained, including provisions for water, electricity, and wastewater management.
Space Assignments
BCF has complete control of event diagrams and space assignments. BCF reserves the right to make modifications to Event diagrams that are believed to be accurate but only warranted to be approximate. BCF reserves the right to assign space in such a manner as it deems appropriate.
No Roving Vending
Vendors may not perform sales outside of their assigned space.
Authorizing Agent
The vendor will have an appointed agent or agents with full authority to represent Vendor in its business with BCF. This Agreement shall bind the respective parties and their representatives. The vendor may not assign its rights or delegate its duties without the prior written consent of BCF.
Assignment, Subletting of Event Space
The vendor shall not assign, sublet, or share the event space allotted without the knowledge and written consent of BCF. No products, parts, accessories, or other goods, souvenirs, catalogs, etc. bearing names or other forms of advertising other than that of Vendor may be displayed. No firm or organization that was not assigned an event space will be permitted to solicit business within the Event areas. No non-food merchandise is to be sold unless approved by both BCF and the Parties.
Load In & Load Out
Pre-event e-mail correspondence related to logistical details and setup will come the week of the event from the OBR Vendor Coordinator at vend@orangeblossomrevue.com. The load-in will be on Thursday, November 30, 2023 before 4 p.m. Further details will be provided at a date closer to the show.
Load-out may commence not before 10 p.m. on Saturday, December 2, 2023, following the show. Vendors must receive load-out clearance from the Vendor Coordinator (see Security and Cleaning Deposit). The Loadout must be completed by Sunday at noon.
No vehicle movement two (2) hours before the show, during the show, or until all patrons have left the concert premises.
Staff Credentials
The vendor will receive up to five credentials per location for entry to the front of the house for working personnel. All working passes received are for legitimate working personnel only. Misuses, resale, or gifting is strictly prohibited and will be considered a material breach. The vendor will lose the right to their assigned space, will forfeit all deposits and fees, will be escorted off the site, and will be subject to a fine.
Support Vehicle Parking
Please list the exact dimensions and details of support trucks and trailers below, in the application. The more specific the information provided, the more likely the Vendor will be able to park in reasonable proximity to operations. All other vehicles must be parked in the main parking lot. If the Vendor does not provide accurate information, there will NOT be space provided for that vehicle. No space is guaranteed. No personal parking will be available.
Security
General roving park security will be provided throughout the event site. Should the Vendor require dedicated spot security, said security shall be subject to festival and BCF approval and will be the Vendor's responsibility.
Ordinances
Fire regulations, health, and other applicable ordinances must be observed. It is solely the Vendor’s responsibility to comply with all applicable fire, health, and other codes and ensure that they are observed. The vendor must also comply with all requirements imposed by BCF.
Vendors are required to have a fire retardant tent and fire extinguisher with a current inspection tag.
Health Permit
The Vendor must follow all state, city, and county health code provisions. Vendors are required to pay any Health Department related fees. If Vendor has an existing local health permit, please send a copy with the application.
Use of Space
BCF reserves the right to restrict exhibits because of safety, noise, method of operation, materials, or for any exhibit that, in the opinion of BCF, may detract from the general character of the event as a whole. All equipment and heavy machinery must be approved in advance by BCF staff. BCF reserves the right to prohibit any equipment that is deemed unsafe or appears unreasonable in BCF ’s judgment. Any demonstration or activity that causes annoyance to neighboring Vendors such as flashing lights, noise, or resulting in the obstruction of walk space in the front or back of the booth will not be permitted.
Electricity | Generators
Electricity is limited at Orange Blossom Revue (OBR). Electrical supply is not guaranteed and Vendors are expected to be powered by their own generators. All generators must meet OBR guidelines and be approved by the OBR vendor coordinator in advance. If approved, the Vendor must provide extension cords and cable covers for cords lying in walkways and all areas utilized by the public. Generators must be quiet to respect OBR Vendors & attendees. Generators causing disruption or complaints will not be permitted. Please contact vend@orangeblossomrevue.com if you have any questions or concerns.
Signage
Food Trucks are responsible for their own signage. BCF reserves the right to prohibit the display of any article that is not keeping in the nature and character of the event. The Vendor must submit a photo of the display area, cart, or booth intended for use during the event with this application. Please submit photos to: vend@orangeblossomrevue.com
Sale of Product
The Vendor is responsible for all cash/credit card transactions, sales tax, and personal cash needs. There will not be an ATM on site.
Menu Conflicts
BCF makes no claims nor intends to offer any Vendor exclusivity on any item. BCF will contract with Vendors based on what is best for the event. Only items with the written consent of BCF can be sold.
Beverages
BCF reserves the right to sell all beverages
Liability
Neither BLOSSOM CHARITABLE FOUNDATION, INC., the City of Lake Wales, nor their respective parents, subsidiaries, contractors, directors, officers, managers, members, employees, affiliates, licensees, designees, representatives, and corporate sponsors (collectively, the “BCF Indemnified Parties”) will be responsible for any injury, loss nor damage that may occur to Vendor’s employees, agents, contractors, representatives, or property from any cause whatsoever. It is Vendor’s responsibility to protect machinery, perishables, and exhibits so that no injury will result to the public visitors, guests, or persons, or property. If the property does not appear to be properly maintained upon inspection by BCF, it will be promptly withdrawn from the Event site. All property of the Vendor, including foodstuffs and other perishables is understood to remain in the Vendor's care, custody, and control in transit to, from, or within the confines of the Event area is subject to the Agreement.
Vendor, on signing the Agreement expressly releases, holds, keeps, save harmless and indemnifies BLOSSOM CHARITABLE FOUNDATION, INC. indemnified parties, named organizations and committees, and individuals from all claims for such a loss, damage, or injury. The Vendor shall further release, hold, keep, save harmless, and indemnify BCF Indemnified Parties from all claims, damages, losses, expenses, or injuries that result from the acts or omissions of the Vendor, its employees, and/or contractors.
Insurance
Vendor must obtain, carry, and keep in full force and effect appropriate insurance, including but not limited to (a) general liability insurance with limits of $1,000,000 per occurrence and $1,000,000 in the aggregate, (b) automobile liability coverage in the amount of $1,000,000 for owned or non-owned vehicles, and (c) either (i) workers compensation coverage or, (ii) if it has no coverage, then (1) proof of any waiver required by applicable law by each employee of Vendor regarding the absence of workers compensation coverage and (2) Vendor hereby agrees to indemnify the BCF Indemnified Parties for all liability to the BCF Indemnified Parties arising from the absence of such coverage. All such insurance policies must be issued by a qualified A- VII or better carrier as rated by A.M. Best, Inc. Vendor must provide BCF with certificates evidencing all such insurance no later than one week prior to the date of the Festival. E-Mail copy to vend@orangeblossomrevue.com and such certificates must list the BCF Indemnified Parties as additional insureds.
Force Majeure
The Festival will be held at an outdoor venue, and therefore the holding of the Festival depends upon fair weather and appropriate governmental authorizations. Accordingly, BCF’S obligations under this Agreement shall be excused by acts of God such as fires, storms, lightning, floods, confiscations or restraints of governmental (civil or military), strikes or labor disputes, civil disturbances, or any other cause (including the threat of any of the foregoing), that is not within the reasonable control of BCF or not otherwise due to any negligence or willful misconduct of BCF up (each of the foregoing, a “Force Majeure Event”). In case of cancellation of the Festival or unavailability of space at the Festival sufficient for the Vendor’s purposes due to a Force Majeure Event prior to the Festival beginning, the Vendor’s sole remedy will be to receive a refund from BCF of all amounts paid by Vendor to BCF as of the date the decision to cancel the Festival is made or the date BCF notifies Vendor that space will not be available due to a Force Majeure Event (in either case, the “Determination Date”), in both cases less any expenses already incurred by BCF in preparation for the Festival allocable to the booth assigned to Vendor, which BCF agrees to pay to Vendor within ten business days after the Determination Date. After the Festival has begun, any fees paid by or assessed against Vendor will not be reimbursed to the Vendor and the Vendor assumes the risk of such fees if the Festival should be canceled due to a Force Majeure Event during the Festival.
Governing Law
This agreement shall in all respects be governed by the law of the State of Florida.
Binding
By submitting this Agreement, the Vendor acknowledges that all the terms of this Agreement shall be deemed binding onto the Vendor.
Rules and Regulations
If the Vendor does not follow the terms of this Agreement, set by BLOSSOM CHARITABLE FOUNDATION, INC., this contract may be terminated. In the event of a default by the Vendor, the Vendor shall forfeit as liquidated damages the amount paid by the Vendor for the event space, regardless of whether BLOSSOM CHARITABLE FOUNDATION, INC. enters a further lease for the event space involved.